Position Title : Specialist, Distribution Events, Promotions & Communication
Department : Distribution Shared Services
Reporting to : Deputy General Manager, Assistant Manager, Agency Full-time Program
JOB PURPOSE / PRINCIPAL ACCOUNTABILITIES
1. Event Planning & Execution
- Plan and execute sales events, roadshows, recognition events, and other distribution activities.
- Coordinate venues, vendors, event logistics, and on-site operations.
- Ensure events are delivered successfully within approved timelines and budgets.
2. Merchandise & Inventory Management
- Manage procurement, inventory, storage, and distribution of promotional merchandise and event materials.
- Maintain inventory records and monitor stock availability.
- Coordinate with suppliers for sourcing and delivery.
3. Payment & Budget Administration
- Process purchase requisitions, purchase orders, invoices, and payment requests.
- Monitor event budgets and ensure expenses are properly controlled.
- Coordinate with Finance and vendors for timely payment processing.
4. Logistics & Operational Support
- Coordinate transportation, delivery, setup, and collection of event materials.
- Support nationwide distribution activities and branch events.
- Ensure smooth logistics execution and resolve operational issues promptly.
JOB REQUIREMENTS
1. Qualifications & Experience:
- Bachelor’s degree in business administration, Marketing, Event Management, Logistics, or a related field.
- Minimum 3 years of experience in event operations, logistics, administration, or procurement.
- Experience in vendor management, inventory control, and payment administration.
- Strong organizational and coordination skills.
- Proficient in Microsoft Office applications.
- Able to manage multiple tasks and meet deadlines.
- Willingness to travel as required.
2. Key Competencies:
- Event Operations & Coordination
- Logistics Management
- Merchandise & Inventory Control
- Budget & Payment Administration
- Vendor Management
- Planning & Organization
- Attention to Detail
- Communication & Stakeholder Management
- Problem Solving & Accountability
